Data Extraction Consultation

Request Clinical Data for Research

To access UCSF, BCH Oakland, and ZSFG electronic health records for a research project:

  1. Submit a request using the “Request Consultation” button on the right side of this page.
  2. Once you have submitted your consultation request, your assigned consultant will reach out to set up a free initial consultation to help you define a data specification, coordinate the request process, and estimate the time required to complete the request.  

To prepare for your consultation:

  1. Review, fill out and save the Blank Data Specification Form and share it with your consultant during your initial meeting. 
  2. For examples of how to complete the data specification form, download a sample data specification form here.     

Data Codes

Use the Pick List tools to prepare for your extraction request. The Pick Lists include the most commonly used data codes to help define variables needed for your research and to define your cohort. Find codes for: 

  • Diagnoses
  • Meds
  • Labs
  • Procedures
  • Flowsheet
  • Departments
  • Smart Data Elements





Download Links: (Excel via UCSF Box)



Request Consultation

Hourly recharge fees may apply

Questions about UCSF COVID-19 Electronic Health Record Data For Research? We can help! Click on the link above to request a consultation.



Please send comments or questions to CTSI Consultation Services:
Email: [email protected]

If you have not been contacted by a member of the consulting team within three business days of submitting your request, please get in touch with us.

About Your Request

Cite CTSI CTSI heavily subsidizes consultations. Any publications that benefit from a consultation should cite the CTSI grant.

By submitting a request, you agree to provide feedback and a short evaluation of our services, providing the titles of manuscripts or grants resulting from your consultation(s) upon request.